Welcome to the Hollyhock Presenter Portal!

This portal is a new resource for Hollyhock presenters. We hope you will find it useful as we embark on this shared journey together.

We will continue to add new and updated information to this portal throughout the year, so please check back frequently and bookmark this page for easy access.

Submit Your Information

If you haven’t already done so, please complete the forms below in order for our team to create your program page, marketing materials, and support your program. If you have not been asked to do this by the program team, we already have your information on file and you do not need to fill out these forms.

Your data is safe with us – we are collecting it using JotForm which uses 256-bit SSL encryption during transmission and storage. It complies with major data protection regulations like GDPR and HIPAA, and employs best-in-class measures for data security. Only authorized Hollyhock Accounting staff involved in payment processing and taxation will see your data.

Please click here to submit your information with the password hh-payee.

If you have concerns about JotForm, please contact Max at [email protected] for alternative options.

Marketing Your Program

Marketing your program at Hollyhock is a collaboration between our small and skillful team and presenters. As a registered charitable non-profit, with a wide and diverse community, our strength is in our ability to broadly market a wide array of programs to the greater Hollyhock community. Equally potent is your ability as a presenter with a personal relationship to your community, to connect and share in a more direct way, the value of an in-person learning experience at Hollyhock.

The following tools will help you to promote your program and reach a wider audience, if you need additional marketing support please reach out to us at [email protected].

Click the links below to access folders of presenter graphics, photos, logos, and videos to support your program marketing:

Here are some ideas and resources to help you announce your program:

  • Share your Hollyhock program regularly and early in order to build momentum.
  • From our experience the most successful presenters are the ones who generate excitement about their program at least 4-5 months in advance.
  • Send a “Save the Date” notice to your community today on social media, or via email.
    Send personalized invitations to your closest supporters who will help champion your program.
  • Send out an announcement to your mailing list or subscribers
  • Post an announcement on social media.
  • Add a link to your program page on your website
  • Remember to let your network know about early bird discounts and that they can receive a 10% discount on accommodation if they book before the specified date on your program page.
  • Make a short video or use one of the videos provided to share on social media as a post or reel.
  • Be sure to add @HollyhockLife as a collaborator to your program posts on Instagram and tag us @hollyhocklife #hollyhocklife so we can amplify your social media promotion.
  • If finances are a barrier remind your networks about applying for scholarships to increase program access.

Presenter FAQ

Contact & Registration

Remember to include Hollyhock’s contact info on promotional material and your website. People can register at any time by phone or online:

Presenter Discount

If you are interested in attending a program, Presenters receive a discount of 30% off tuition and accommodations, and a 15% discount on meals. Contact registration at [email protected] or call 1-800-933-6339 to make arrangements.

Extra Nights

Early arrivals and extended stays depend on room availability and cannot be determined until closer to the date of your program. If you have questions about extending your stay, please reach out to KK or Meg.

Restaurant

Globally-inspired meals crafted with care from our 1-acre French Intensive garden as well as locally and sustainably sourced ingredients. Learn more about meals at Hollyhock and about our dietary restriction policies here.

Bodywork

  • Rejuvenating bodywork sessions, including massage, acupuncture, and more. Book your session here or call the Hollyhock Store at 1 (250) 935-6937.

Off-Campus Adventures

  • Sailing: Embark on a sailing adventure with Misty Isles to admire rugged mountains and witness majestic whales.
  • Kayaking and SUP Boards: Experience the thrill of kayaking and paddleboarding with Cortes Kayaks and SUP Cortes.
  • For Kayak and Sailing Bookings, please contact 1(250) 935-6937 for availability.

Getting Here

Visit our travel directions page for support planning travel to Cortes Island and the Hollyhock campus. If you are a 2024 presenter and need additional logistical support, please be in touch with [email protected]. If you are a 2025 presenter, please wait until January or February to reach out.

Packing List

A suggested list of items to bring to make your stay at Hollyhock comfortable. Forgot something? Small personal items can be purchased at the Hollyhock Store.

Hollyhock Shuttle

For all onsite guests arriving and departing Hollyhock, we offer a complimentary shuttle to and from ferry, water taxi, and seaplane docks on Cortes Island (about 15 minutes drive).

Book 24 hours in advance at [email protected] or 1.800.933.6339

Presenters must have their program schedule submitted to Event Services 30 days before the program start date.

Stay up to date on news and campus updates:

Read the latest updates from campus on the Hollyhock Talks blog: 

Hollyhock rests on 48 acres of forests and beaches on the ancestral lands of the Klahoose, Tla’amin, and Homalco Nations.

For thousands of years, this land was the summer gathering place of Indigenous communities that arrived via canoe from the inlets around Cortes Island – Toba inlet, Butte inlet.

The Klahoose First Nation, whose primary village site at Squirrel Cove on Cortes Island, is home to approximately 75 full time residents. Learn more about Klahoose initiatives and economic development here.

In 2008, the Canadian government formed the Truth and Reconciliation Commission to investigate the full extent of the harm caused by residential schools, propose solutions, and prevent future abuse of Indigenous communities. In 2015, the Truth and Reconciliation Commission released a final report, which included 94 Calls to Action.

Hollyhock is committed to examining our colonial roots and systems and establishing ways to be in right relationship to further reconciliation.

About Hollyhock

Hollyhock is a registered not-for-profit and relies on philanthropic support to help fund programming development, accessibility, and campus sustainability. Located on beautiful Cortes Island in British Columbia, we offer almost 100 programs each year. Each program is committed to a rich, innovative, wellness centered philosophy and centers the human experience.

Our Mission and Vision

Hollyhock creates meaningful experiences to inspire personal growth and social transformation.

Philosophy

Hollyhock creates meaningful experiences to inspire personal growth and social transformation. We wish to deliver a valued experience for our employees, contractors, presenters, guests, and program participants that inspires and supports them all.

Respectful Conduct Policy Statement

To meet our mission, Hollyhock is committed to providing a respectful environment, one that is free from Bullying and Harassment.

All members of the Hollyhock community, including employees, contractors, volunteers, learners, guests, program participants, speakers, presenters, and vendors (collectively “Community Members”) are responsible for conducting themselves in a respectful manner, one that is free from Bullying and Harassment: (1) at or on any Hollyhock premises; (2) while interacting with Hollyhock employees, contractors and volunteers; and (3) while attending at any Hollyhock organized or sponsored functions, conferences, meetings or other events.

What is Bullying and Harassment?

Reference to the phrase “Bullying and Harassment” in this policy includes any inappropriate conduct or comment by an individual towards another that the individual knew or reasonably ought to have known would cause that other to be humiliated or intimidated, but excludes, in relation to conduct or comment directed at employees, any reasonable action taken by Hollyhock or management relating to the management and direction of employees or the place of employment (“Inappropriate Conduct or Comment”).

Reference to the phrase “Bullying and Harassment” in this policy also includes discriminatory harassment, which is Inappropriate Conduct or Comment of a person or group of persons related to a protected ground under the Human Rights Code, in other words, Inappropriate Conduct or Comment based on:

  • race, colour, ancestry, place of origin, religion
  • political belief
  • marital status, family status
  • physical or mental disability
  • sex, sexual orientation, gender identity or expression
  • age
  • unrelated criminal conviction.

Examples of behaviour that constitutes Bullying and Harassment, and is accordingly prohibited, includes, but is not limited to, the following:

  1. Verbal misconduct such as verbal abuse, insults, offensive or defamatory remarks, derogatory jokes, suggestive comments, slurs, or unwanted sexual invitations, or comments;
  2. Offensive, derogatory or defamatory visual displays including words or images on presentation materials, pamphlets, posters, photographs, cartoons, drawings or other media;
  3. Aggressive or unwanted physical conduct including unwanted touching, inappropriate physical contact, shoving, pushing, assault, or intentionally blocking another’s movement or interfering with their activities;
  4. Unwelcome sexual attention, stalking, or physical contact such as pinching, grabbing, or groping;
  5. Threats or demands to submit to sexual or inappropriate requests, and offers of action or inaction in exchange for sexual favors;
  6. Retaliation for reporting or threatening to report Bullying and Harassment.

NOTE: Critical examination of beliefs, including, but not limited to, critical commentary on the religious or political beliefs of others, does not, by itself, constitute Bullying and Harassment. One of the underlying rationales of this policy is to promote the free exchange of ideas, not to inhibit it. However, when such behavior crosses the line into verbal or physical abuse, it becomes prohibited.

Harassment Reporting Procedure: Any Community Member who believes that they have been subject to Bullying and Harassment as described in this policy should immediately report the incident verbally or in writing to the person in charge of the activity in relation to which the Bullying and Harassment is said to have occurred, being the workshop lead, the conference producer or the senior Hollyhock staff member on site. If the issue is with one of these individuals, the incident should be reported to the Campus Director, Program Operations Manager, or the CEO

In addition, any employee who sees or hears about conduct that may constitute Bullying or Harassment under this policy should immediately report it to their supervisor or the Campus Director.  If for some reason the employee feels uncomfortable about making a report to that supervisor, the employee should report the incident directly to the CEO.

Any reports of Bullying and Harassment should include details of the incident(s), the names of individuals involved, the names of any witnesses, direct quotes when relevant, and any documentary evidence (notes, pictures, cartoons, emails, etc.).

Investigation of Reports: All reports of Bullying and Harassment, which allege conduct that is considered to be Bullying and Harassment under this policy will be promptly investigated.  All Community Members who are involved are required to fully cooperate in the investigation process and respect confidentiality.

Anonymity and Confidentiality: In order to protect the right of persons accused of Bullying and Harassment, anonymous complaints will generally not be investigated. We urge anyone who is the victim of Bullying and Harassment or a witness to it to come forward so that we can properly investigate each complaint. Hollyhock will do its best to protect the privacy and confidentiality of all parties involved in any complaint or report, to the extent possible consistent with its obligation to investigate. Any express promise of confidentiality by a person authorized to speak for Hollyhock before, during, or after an investigation will be kept and respected by Hollyhock, unless disclosure is required by law.

Sanctions: Individuals who engage in prohibited Bullying and Harassment in violation of this policy may be sanctioned.

Employees, contractors and volunteers of Hollyhock are subject to the Hollyhock Code of Conduct and may be disciplined, up to and including termination.

If any other Community Member engages in conduct found to be Bullying and Harassment, appropriate remedial action will be taken, which may include, but is not limited to, expulsion from the function, meeting, conference, or event, or expulsion from the premises.

When there is a reasonable basis for believing the conduct is criminal in nature, appropriate law enforcement authorities will be notified.

Sanctions can also be imposed on Community Members who file complaints of alleged Bullying and Harassment in bad faith.

Harassment Statement for Hollyhock Events: The following statement will be posted conspicuously at all Hollyhock events:

Hollyhock and its members actively promote an environment that is safe, positive, welcoming, and open for all members of the Hollyhock Community. We are each responsible for creating this environment at Hollyhock gatherings and events. As a conscious community, we must be aware of our actions and their impact on others. We cannot blur the lines of a caring, connecting community with one that feels predatory, no matter how good the intentions. Sexual, racial, or any other type of harassment will not be tolerated, and we ask each community member to act accordingly and speak up if a situation feels or looks inappropriate.

Hollyhock takes all reports of harassment very seriously and is committed to a fair and open way of dealing with every situation. Our goal is to assure that we have a respectful and caring community.

Hollyhock has adopted a formal Community Policy on Bullying & Harassment. A copy of the Policy is available on our website and is also available at the registration table of the conference. If you are the victim of harassment or a witness to an incident of harassment, please report it to the Workshop Lead or Conference Producer as soon as possible.

We thank everyone for their cooperation in keeping Hollyhock a safe place for people to gather, share, reflect, and collaborate.”

Approved by the Hollyhock Board of Directors, November 23, 2017.

Meet the Team

Get to know the team at Hollyhock who will be supporting your program:

KK Hodder

Program Planning Manager

Contact KK with any questions around scheduling, contract, program page or next steps along the way.

Meg Power

Program Planner

Contact Meg with any questions around scheduling, contract, program page or next steps along the way. Also, any Vancouver program logistics!

Max Souders

Program Administration and Analytics

Contact Max with anything to do with tax waivers, program pages, program admin or next steps.

Ayton Novak

Event Services Manager

Your go-to for all Cortes Island program operation needs! Onsite production, travel assistance and program schedules.

Alyssa Daniel

Content Creator and Marketing Lead

Contact Alyssa with questions about marketing and design for your program.